Election of Directors and Officers

SECTION 1-The Board of Directors shall consist of eight elected members, serving staggered terms of three years each, together with the ex officio members described In Section 2 below.  At a regular meeting one month prior to the annual meeting, nominations shall be called for by the presiding officer for candidates for the Board of Directors.  Any number of nominations may be made by the members from the floor.  These nominations shall be placed upon a ballot and voted for at the annual meeting and that number of candidates required to fill vacancies securing the highest number of votes shall be declared elected.

SECTION 2-The present Board of Directors and Directors-elect shall meet within one week after the annual meeting and shall elect a vice president and a vice president-elect.  The latter shall succeed to the office of president on the first day of July in the year next following that of their election as vice president-elect.  At this same meeting, the Board of Directors-elect shall elect a secretary, a treasurer.  Any and all of these officers may or may not be members of the Board. If not elected members of the Board, however, these officers become ex officio members of the Board.  The president and the immediate past president, if not elected members of the Board, shall also be ex officio members.

SECTION 3-A vacancy in the Board of Directors or any office shall be filled by action of the remaining members of the Board.

SECTION4-A vacancy in the position of any officer-elect or director-elect shall be filled by action of the remaining members of the board of directors-elect.

Board of Directors

SECTION 1-The governing body of this club shall be the board. of directors elected in accordance with Article I, Section 1, of these by-laws.

Duties of Officers

SECTION 1-President.  It shall be the duty of the president to preside at meetings of the club and board and to perform such other duties as ordinarily pertain to the office.

SECTION 2-Vice President.  It shall be the duty of the vice president to preside at meetings of the club and board in the absence of the president and to perform such other duties as ordinarily pertain to the office.

SECTION 3-Secretary. It shall be the duty of the secretary to keep the records of membership, record the attendance at meetings, send out notices of meetings of the club, board and committees, record and preserve the minutes of such meetings, make the required reports to Rotary International, including the semi-annual reports of membership, which shall be made to the general secretary of Rotary International on January 1^st and July 1^st of each year, the report of changes in membership which shall be made to the general secretary of Rotary International, the monthly report of attendance at the club meetings which shall be made to the district governor immediately following the last meeting of the month, collect and remit to Rotary International subscriptions to THE ROTARIAN, and perform such other duties as usually pertain to the office.

SECTION 4-Treasurer.  It shall be the duty of the treasurer to have custody of all funds accounting for same to the club annually and at any other time upon demands by the board to perform such other duties as pertain to the office.  Upon retirement from office they  shall turn over to their successor or to the president all funds, books of accounts or any other club property in their possession.

SECTION 5-Sergeant-at-Arms.  The duties of the sergeant-at-arms shall be such as are usually prescribed for the office and such other duties as may be prescribed by the president or the board.

Meetings

 SECTION 1-Annual Meeting.  An annual meeting of this club shall be held at least one week prior to the opening of the district conference.

SECTION 2-The regular weekly meetings of this club shall be held on Tuesday at 12:15 P.M.  Due notice of any changes in or canceling of the regular meeting shall be given to all members of the club.

SECTION 3-One third of the membership shall constitute a quorum at the annual and regular meetings of this club.

SECTION 4-Regular meetings of the board shall be held at the call of the president each month.  Special meetings of the board shall be called by the president, whenever deemed necessary or upon the request of two members of the board, due notice having been given.

SECTION 5-A majority of the board members shall constitute a quorum of the board.

Fees and Dues

 SECTION 1-The admission fee shall be ten dollars ($10) to be paid before the applicant can qualify as a member.

SECTION 2-The membership dues shall be determined by the board of directors understanding that one dollar and twenty-five cents ($l.25) of each semi-annual payment shall be applied to each member’s subscription to THE ROTARIAN magazine.

Method of Voting

The business of this club shall be transacted by viva voice vote except the election of officers and directors which shall be by ballot.

Committees

 SECTION 1-

(a) The president shall, subject to the approval of the board, appoint the following standing committees:

Community service committee

International service committee

Vocational service committee

(b) The president shall, subject to the approval of the board, also appoint such committees on particular phases of community service, international service and vocational service as they  may deem necessary.

(c) The community service committee, the international service committee and the vocational service committee shall each consist of a chairman, who shall be named by the president from the member-ship of the board, and of not less than two other members.

(d) The president shall, subject to the approval of the board, appoint the following committees in particular phases of club service:

Attendance committee

Fellowship activities committee

Magazine committee

Membership committee

Membership development committee

Program committee

Public relations committee and,

appoint any other committees that they  may deem necessary for the internal administration of club affairs.

(e) Where feasible and practicable in the appointment of club committees, there should be provision for continuity of membership, either by appointing one or more members for a second term or by appointing one or more members to a two-year terms.

No member shall be eligible to serve on the same committee for more than two successive years, except as otherwise specifically provided in these by-laws.

(f) The classifications and Rotary Information committees shall each consist of three members, one member of each committee to be appointed each year for a term of three years.

The first appointments made under this provision shall be as follows: Three members; one member for a term of one year; one member for a term of two years; one member for a term of three years.

(g) The magazine committee shall, wherever feasible, include the editor of the club publication and a local newspaper or advertising member of the club.

(h) The president shall also appoint one member of the board who shall be responsible for all club service activities and who shall supervise and coordinate the work of all committees appointed on particular phases of club service.

(i) The President shall be ex officio a member of all committees and, as such, shall have all the privileges of membership there-on.

(j) Each committee shall transact such business as is delegated to it in the by-laws and such additional business as may be referred to it by the president or the board.  Except where special authority is given by the board, such committees shall not take action until a report has been made to the board and approved by the board.

Duties of Committees

SECTION 1-Community Service Committee.  This committee shall devise and carry into effect plans which will guide and assist the members of this club in discharging their responsibilities in their community relationships. The chairperson of this committee shall be responsible for the community service activities of the club and shall supervise and coordinate the work of any committees that may be appointed on particular phases of community service.

SECTION 2-International Service Committee. This committee shall devise and carry into effect plans which will guide and assist the members of this club in discharging their responsibilities in matters, relating to international service.  The chairman of this committee shall be responsible for the international service activities of the club and shall supervise and coordinate the work of any committees that may be appointed on particular phases of inter-national service.

SECTION 3-Vocational Service Committee.  This committee shall devise and carry into effect plans which will guide and assist the members of this club in discharging their responsibilities in their vocational relationships and in improving the general standards of practice in their respective vocations.  The chairman of this committee shall be responsible for the vocational service activities of the club and shall supervise and coordinate the work of any committees that may be appointed on particular phases of vocational service.

SECTION 4-

(a) Attendance Committee.  This committee shall devise means for encouraging attendance at all Rotary meetings-including attendance at district conferences, intercity meetings, regional conferences, and international conventions by all club members.  This committee shall especially encourage attendance at regular meetings of this club and attendance at regular meetings of other clubs when unable to attend meetings of this club; keep all members informed on attendance requirements; promote better incentives for good attendance; and seek to ascertain and remove the conditions that contribute to unsatisfactory attendance.

(b) Classifications Committee. This committee shall as early as possible, but no later than 31 August of each year make a classification survey of the community; shall compile from the survey a roster of filled and unfilled classifications using the guide to classifications; shall review, where necessary, existing classifications represented in the club; and shall counsel with the board on all classification problems.

(c) Fellowship Activities Committee.  This committee shall pro-mote acquaintance and friendship among the members, promote participation by members in organized Rotary recreational and social activities, and do such work in pursuance of the general object of the club as may be assigned by the president or the board.

(d) Magazine Committee. This committee shall stimulate reader interest in THE ROTARIAN and/or REVISTA ROTARIA, sponsor a magazine week; arrange for brief monthly reviews of the magazine on regular club programs; encourage the use of the magazine in the induction of new members; provide a copy of the magazine for non-Rotarian speakers; secure international service and other special subscriptions for libraries, hospitals, schools and other reading rooms; send news items and photographs to the editor of the magazine and in other ways make the Magazine of service to the club members and non-Rotarians.

(e) Membership Committee. This committee shall consider all proposals for membership from the personal side and shall thoroughly investigate the character, business, social and community standing and general eligibility of all persons proposed for membership and shall report their decisions on all applications to the board.

(f) Membership Development Committee.  This committee shall review continually the club roster of filled and unfilled classifications and shall take positive action to initiate and present to the board the names of suitable persons to fill open classifications.

(g) Program Committee.  This committee shall prepare and arrange the programs for the regular and special meetings of the club.

(h) Public Relations Committee.  This committee shall devise and carry into effect, plans (1) to give the public generally information about Rotary, its history, object and scope; and (2) to secure proper publicity for the club.

(i) Rotary Information Committee. This committee shall devise and carry into effect plans (1) to give prospective members information about the privileges and responsibilities of membership in a Rotary club, (2) to give the members, especially the new members, an adequate understanding of the privileges and responsibilities of members, (3) to give the members information about Rotary, its history, object, scope, activities, and (4) to give the members information as to developments in the administrative operation of Rotary International.

Leave of Absence

Upon written application to the board, setting forth good and sufficient cause, leave of absence may be granted excusing a member from attending the meetings of the club for a specified length of time.

Finances

SECTION 1-The treasurer shall deposit all funds of the club in some bank to be named by the board.

SECTION 2-All bills shall be paid only by checks signed by the treasurer upon vouchers signed by any two officers.  A thorough audit by a certified public accountant or other qualified person shall be made once each year of all the club’s financial transactions.

SECTION 3-Officers having charge or control of funds shall give bond as may be required by the board for the safe custody of the funds of the club, cost of bond to be borne by the club.

SECTION 4-The fiscal year of this club shall extend from July 1^st to June 30^th, and for the collection of members’ dues shall be divided into two semiannual periods extending from July 1^st to December 31^st, and from January 1^st to June 30^th. The payment of per capita dues and magazine subscriptions to Rotary International shall be made on July 1^st and January 1^st of each year on the basis of the membership of the club on those dates.

SECTION 5-At the beginning of each fiscal year the board shall prepare or cause to be prepared a budget of estimated income and estimated expenditures for the year, which, having been agreed to by the board, shall stand as the limit of expenditures for the respective purposes unless otherwise ordered by action of the board.

Method of Electing Members

SECTION 1-Active members (including additional active members).

(1) From time to time the board shall review the list of filled and unfilled classifications as prepared by the classifications commit-tee and, decide which, if any, of the unfilled classifications should be considered, as open for proposals and shall advise the membership as to which classifications have been opened for proposal.

(2) The name of a prospective active member to fill an open classification, having been proposed by the membership development committee or by an active senior active or past service member in good standing, shall be submitted first to the boards through the secretary, on a standard form known as the proposal card.

(3) The board shall then refer it to the classifications commit-tee which committee shall consider the eligibility of such proposed member from the standpoint of classification and declare the pro-posed classification proper or improper and shall return the proposal cards together with this information to the board. The board shall then, if the classification is proper, refer the proposal card to the membership committee.

(4) After making due investigation of the character, business, social standing, and general eligibility of the person proposed for membership, the membership committee shall then proceed to vote and if not to exceed one negative vote is cast by the members of this committee, the name of the proposed member shall be considered eligible and so recommended to the board.  The membership committee shall then report to the board the action it has taken thereon.

(5) The board shall then review the action of the classification committee and the membership committee and sustain or reject their decisions or refer it back to the classifications committee and the membership committee for further consideration and action.

If the classifications and membership committees have reported adversely upon the name of the newly proposed member and the board has sustained the action, the proposer shall be so notified by the secretary.

(6) If the classifications and membership committees have reported favorably upon the name of the proposed member and the board has sustained the action, the secretary shall notify the proposer.

(7) The proposer, accompanied by a member or members of the

Rotary information committee of the club, shall fully inform the proposed member of the privileges and responsibilities of member-ship in a Rotary club, and shall secure the oral or written permission of the proposed member to publish their name to the membership of the club.

(8) After permission to do so has been secured from the proposed.  new member the secretary shall notify each member of the club by means of a written or printed communication giving the name of the proposed candidate, the firm represented, and the classification under which they are proposed for membership.

(9) A ten day period shall then be allowed during which any member objecting to the election of the proposed member shall notify the board In writing, stating reasons for their objection.

(10) If no objection is received in such period, the proposed member shall be considered qualified for membership.

If any objections have been filed, the board shall consider the same at any regular or special meeting of the board and proceed to ballot on the proposed member.  If not to exceed one negative votes are cast by the members of the board in attendance at this regular or special meeting of the board, the proposed, member shall be considered qualified for membership.

(11) The secretary shall then notify the proposer and the pro-posed member of their qualification for membership and invite the proposed member to apply for membership in the club.

(12) When the proposed- member has filled in, signed and returned to the secretary the regular form of application indicating their understanding and acceptance of the responsibilities of membership, together with their remittance for the admission fee as provided for In Article V, they  shall be considered duly elected to member-ship.

(13) After having received the completed application and the remittance for the admission feel the secretary shall issue to the newly elected member a Rotary membership identification card.

(14) The secretary shall then fill in a new member report form for the newly elected member and forward the completed form to the general secretary of Rotary International.

In the event the proposed member is rejected, the proposer shall be so notified by the secretary.

SECTION 2-Senior Active, Past Service, and Honorary Members.  The name of a proposed candidate for any one of these three kinds of membership shall be submitted to the board of directors in writing and the election shall be in the same form and manner as prescribed for the election of an active member provided however, that such proposal may be considered at any regular or special meeting of the board and that the board may at its discretion waive any of the steps as set forth in Section 1 of this Article and proceed to ballot on the proposed member.  If not to exceed one negative votes are cast by the members of the board in attendance at the regular or special meeting, the proposed member shall be considered duly elected provided, however, that any active member or past service member of this club who qualifies for senior active membership as set forth in the constitution of this club shall automatically become a senior active member of this club, no application for or election to such senior active membership being required.

SECTION 3-Re-election of Former Additional Active Member.

(1) The application of a former additional active member of this club who was elected, as such member under Article III, Section(a) of the bylaws of Rotary International and whose membership was terminated as provided in Article VIII, Section 2(b) (1) of the constitution of this club shall be considered promptly by the board and in advance of any other application or proposal under the same classification or another classification.

 (2) When the membership of an additional active member elected under the provisions of Article V, Section 5 (b) of the constitution of this club has ceased as a result of the classification becoming vacant, then when the classification is again filled, they  may (without prejudice to the right of the holder of the classification to propose an additional active member under Article V, Section 5(a) of the constitution) then be re-elected.

(3) At its discretion the board may refer any application to the classifications and membership committees and the board may provide for a ten day period during which any member objecting to the election of any proposed member shall notify the board in writing, stating reasons for their objection.  At any regular or special meeting, the board shall proceed to ballot on any application taking into account, where applicable, reports from the classifications and membership committees and any objections filed.  If not to exceed one negative votes are cast by members of the board, in attendance at the regular or special meeting, the former additional active member or members shall be considered, duly elected to membership and shall be so notified by the secretary.  In the event any application is rejected, the applicant shall be so notified by the secretary.

Resolutions

 SECTION 1-No resolution or motion to commit this club on any matter shall be considered by the club until it has been considered by the board. Such resolutions or motions, if offered at a club meeting, shall be referred to the board without discussion.

Order of Business

Meeting called to order.

Introduction of visiting Rotarians.

Correspondence and announcements.

Committee reports, if any.

Any unfinished business.

Any new business.

Address or other program feature.

Adjournment.

Amendments

 These by-laws may be amended at any regular meeting, a quorum being present, by a two-thirds vote of all members present, provided that notice of such proposed amendment shall have been mailed to each member at least ten days before such meeting.  No amendment or addition to these by-laws can be made which is not in harmony with the club constitution and with the constitution and by-laws of Rotary International.